Morlatis Engineering and Construction Private

Job Description

Responsibilities Greet and welcome guests as soon as they arrive at the officeDirect visitors to the appropriate person and officeAnswer screen and forward incoming phone callsEnsure reception area is tidy and presentable with all necessary stationery and material e g pens forms and brochures Provide basic and accurate information in-person and via phone emailReceive sort and distribute daily mail deliveriesMaintain office security by following safety procedures and controlling access via the reception desk monitor logbook issue visitor badges Order front office supplies and keep inventory of stockUpdate calendars and schedule meetingsArrange travel and accommodations and prepare vouchersKeep updated records of office expenses and costsPerform other clerical receptionist duties such as filing photocopying transcribing and faxing Requirements and skills Proven work experience as a Receptionist Front Office Representative or similar roleProficiency in Microsoft Office SuiteHands-on experience with office equipment e g fax machines and printers Professional attitude and appearanceSolid written and verbal communication skillsAbility to be resourceful and proactive when issues ariseExcellent organizational skillsMultitasking and time-management skills with the ability to prioritize tasksCustomer service attitudeHigh school degree additional certification in Office Management is a plus Duties – Receive Visitorsgreet visitors appropriatelydetermine visitor needs in a professional mannermaintain visitor registeroffer refreshments to visitors where appropriatedirect visitors to correct personensure back up when absent from reception desk Answer Phone Callsanswer and address incoming phone calls in a timely and polite mannerclearly determine the purpose of the calldeal with queries and provide correct informationforward calls to appropriate persontake and deliver messages accurately and completelyManage Mailsort and distribute incoming mailprepare outgoing mail for pick-up or courierorganize courier deliveriesMonitor Securitymonitor people coming and going through the reception doorsissue visitor passes where requiredbe aware of and report suspicious activityFinancialmonitor and record petty cash paymentsbalance petty cashprepare travel vouchersbasic cashiering dutiesbasic bookkeeping dutiesClericalphotocopy and collate documentsfax documentsfile documents accuratelymaintain equipment and report any malfunctionsmonitor control and order office suppliesOrganize Meetingsbook meeting roominform participantsset up the meeting room with necessary stationary and equipmentorganize catering for meetingSecretarial Supportprepare correspondence and documentsupdate databasesorganize mailingsprepare and maintain spreadsheetsschedule and follow up on appointmentsReception Area Maintenancekeep the reception area clean and neatmaintain and organize reading material Job Types Full-time Regular PermanentSalary 10 000 00 – 20 000 00 per monthBenefits Cell phone reimbursementCommuter assistanceHealth insuranceLeave encashmentLife insurancePaid sick timeProvident FundSchedule Day shiftSupplemental Pay Commission payOvertime payCOVID-19 considerations All candidate are required to wear masks Please follow the COVID-19 Application Deadline 07 05 2022

Morlatis Engineering and Construction Private Looking for Receptionist/administrator at Bihar

Morlatis Engineering and Construction Private

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