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Bajaj Allianz General Insurance Hiring for Lead – ER, Compliance & Policy Governance at Kumardungi, Jharkhand, India

Bajaj Allianz General Insurance

  • Employee onboarding to F&F process
  • Monitor employee onboarding process, TAT and quality compliance is maintained as per SOPs
  • Monitor employee data is updated with respect to transfers, change in location and resignations & collaborate with zonal HR to ensure the centralized system is updated with the change
  • Address and resolve queries for deviations, absconding cases, notice period waive offs, non-voluntary resignations etc decisions to be taken
  • Address queries with regards to the employee masters and ensure norms are maintained with regards to the master
  • Monitor all changes are updated to the payroll team e.g. CCA, joining bonus, special allowance etc
  • Generate employee letters for changes in location, role, CCA, experience, CAP letters, appointment letters and address escalations if any
  • Assist the team with regards to background verification and guide team in closing BV cases with discrepancies
  • Approve show cause, or warning letters for no response on BV and take a call on termination.
  • Participate in the implementation of the HRMS system with respect to employee central, attendance, alternative cost allocation etc aspects of the system
  • Work closely with the implementation team (PWC) by defining process flows, doing testing and giving suggestion for changes and improvements
  • All processes listed above are not executed by this incumbent but her team. Her role should be close monitoring and ensure, efficiency, accuracy, quality and process adherence
  • Play a role of policy and process custodian.
  • Internal Legal and Audit Compliance
  • Manage employees’ cases related to POSH, fraud, WBC, complaints, disciplinary issues etc. and see them to conclusion following protocols.
  • Drive governance as per laid out SOPs and ensure they are followed as per the defined matrix to handle these cases
  • Formulate the case and share the same with the members of the committee
  • Generate warning letters for employees when needed
  • Drive the internal audit for the department by providing documentation and revert to observations when required
  • Sharing data to the group to show compliance on minimum wages for all on rolls employees
  • Coordinate with Company Secretary and Legal team to ensure BAGIC is complaint with respect to various labor acts
  • Manage and review the external vendor to update and upload compliance records on a monthly basis
  • External Legal and Audit Compliance
  • Monitor Branch compliance – check displays are there, all registers are maintained
  • Check that the wage register is maintained under shop and establishment act and address any show cause issued
  • Manage an external vendor to ensure that the above activities are performed to satisfaction
  • Extend support for external audits with regards to IT and ISO related audits where provide documentation and information as and when required
  • Processes & Policy governance
  • Check if all policies are updated and uploaded to the system.
  • Make necessary changes to policies as and when approved.
  • Coordinate with all the teams in HR and ensure documentation and communication of the same
  • Preparing agreement for short term projects employee, retainers and ensure agreement are renewed
  • Communicate any salary grid or process change with respect to BASS employees
  • Monitor team to manage and check the BASS employee database and drive policies changes implementation for BASS
  • Drive the BASS TMS as well as prepare increment data and approvals on BASS fitments.
  • Responsible for roll out of the POSH policy to ensure that training on POSH is assigned to all employees and completion of the same happens
  • Responsible for POSH committee management
  • Review report coming from the vendor and share the same to the management for board reporting
  • Implement the recommendation on POSH cases and take approval of the concerned stakeholders to closure
  • Coordinate and maintain hard copy records for case documentation
  • Team Management
  • Participate in recruitment process to identify the right talent for various positions within the department
  • Establish individual performance expectations and evaluation metrics, and regularly review individual performance
  • Assist team to address any escalation or resolution of queries

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