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Bajaj Allianz General Insurance Hiring for Assistant Manager – Administration at Kumardungi, Jharkhand, India

Bajaj Allianz General Insurance

  • Telecommunication
  • Receiving request from Renewal, Call Center, Web sales, Banca, Motor Dealer and Pan India locations for installing PRI line.
  • Checking feasibility from all the service providers at the location for which request has been received.
  • Depending on usage / number of employees mapped, finalizing the number of PRI lines / SIP / Toll free lines and negotiating with vendors who has feasibility at that location.
  • Seeking approvals as per DOA.
  • Issuing work orders and documentation for installing the lines.
  • Maintaining the tracker for monthly invoice processing and ensuring payments are done on time to avoid any disconnections.
  • Disconnection of lines basis request from department or in case closure or relocation of premises.
  • Coordination with respective department and service provider in case any disruption in services and getting the same resolved within time frame.
  • Cab Booking Pan India.
  • Responsible for onboarding vendors for cab usage Pan India such as Ola / Uber and local service providers.
  • Responsible for negotiation and timely renewal of rate contract with all the service providers
  • Booking of Cabs for employees as per their request and coordinating with service provider and employee for pick up / drop details.
  • Taking feedback from employees on the services of the vendor
  • Checking and processing bills of Pan India vendors (Ola / Uber)
  • Onboarding new employees under corporate booking domain of Ola and Uber
  • Pan India Mobile and Tab Sim connection
  • Onboarding service provider for providing mobile and data sim connection Pan India.
  • Responsible for negotiation and timely renewal of rate contract with all the service providers
  • Activation of SIM card for new employee joined.
  • Coordinating with service provider and employee for submission of required document for activation.
  • Deactivation of Sim card as and when employee exits from organization.
  • Maintaining monthly tracker on activation and deactivation of Sim Cards.
  • Checking and processing bills on monthly basis to ensure uninterrupted services.
  • Receiving feedback / complaints from employees on network / usability and coordinating with service provider for resolution.
  • Coordinating with employee and service provider for portability of numbers.
  • Issuing NOC to employee during exit for transferring number on personal account.
  • Cost saving Implementation of initiatives and Achieving Targets. (Pan India)
  • Identifying various cost saving initiatives related to PRI Lines, Sim cards, Cab vendors,
  • Guest House at HO.
  • Responsible for renewal of agreement with owner.
  • Responsible for renewal of agreement with vendor for managing GH.
  • Visiting GH once in 15 days to check the condition, service review with vendor and carrying various maintenance activities required.
  • Booking of rooms at GH as per availability for Pan India employees.
  • Taking feedback form employees on GH experience and basis that improvement in services.
  • Checking and processing bills of rent and maintenance on monthly basis along with compliances.
  • Checking and processing of food bills of employees stayed at GH on monthly basis.
  • Corporate Car Lease
  • Receiving request from employees of GB07 and above for company car lease.
  • Coordinating with employee for taking quote from dealer as per their requirement within set limit.
  • Coordinating with employee and Web sales team for insurance quote.
  • Seeking approvals from employee, HR and received quotes from dealer and insurance.
  • Coordinating with finance for providing EMI calculation
  • Coordinating with employee, HR, Corporate legal team for signing the agreement for car lease.
  • Creating vendor code in P2P for generating PO
  • Issuing PO and advance for booking of vehicle
  • Processing final bill before delivery of vehicle.
  • Coordinating with dealer on documents required for registration of vehicle.
  • Follow-up with employee for submission of tax invoice post-delivery of vehicle.
  • Maintaining tracker for all car leased to employee including set of RC / insurance.
  • Timely Renewal of insurance of all vehicles as and when due.
  • Coordination with employee for transfer of vehicle on personal name once the EMI is completed or employee resign from the organization.
  • Ensuring TAX refund from RTO post transfer of vehicle on personal name.
  • Pool Car at HO
  • Receiving request for booking company pool car at HO
  • Coordinating with employee for pickup/drop details.
  • Rostering driver for the duties
  • Maintaining attendance of all drivers
  • Ensuring company car servicing are done whenever due.
  • Ensuring all vehicles have valid insurance and PUC.
  • Renewal of Life Insurance, Personal accident insurance and health insurance of all drivers and their family members.
  • Processing bills of servicing, driver attendance and Fuel bills.
  • MAJOR CHALLENGES
  • Sudden disruption of telephone lines due to various reasons from service providers.
  • Availability of services at particular location (Feasibility check)
  • Coordination with respective department for closure of complaints received from TRAI on “National Do Not Call”.
  • Employees facing network issues. Finding right service provider at state level who has better coverage.
  • Employees requesting for additional data over and above approved by management and as per plan.
  • Last moment request or odd time request from employees for Cab booking
  • Last moment cab cancellation from Ola / Uber and other vendors due to various reasons.
  • Misbehavior of drivers with our employees.
  • Absenteeism of company drivers at last moment.
  • Coordination with RTO for change of ownership

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