Quest Alliance Looking for Admin Associate at Deoghar, Jharkhand, India

Admin Associate – Jharkhand

About Quest Alliance:

At Quest Alliance we transform learning ecosystems through education technology, capacity building, and collaboration to build 21st-century skills for learners and facilitators

We are a not-for-prouFB01t trust that focuses on research-led innovation and advocacy in the uFB01eld of teaching and learning. We engage with educators, civil society, government institutions and corporate organizations to demonstrate and enable scalable and replicable solutions in school education and vocational training

At Quest you will get the opportunity to apply your skills and contribute to addressing issues around quality education and skills training. The organization gives you the space to learn and grow in a fun and engaging environment. We have an eclectic group of people working at Quest drawn from diverse disciplines including Education, Technology, Design, Youth Development and Business.

About the Role

Quest Alliance has been working in the secondary school for past few years. The program is being implemented through two models, directly by Quest Employees and through implementation partners. We work in 8 states through this program. We are looking for an experienced person to manage the admin responsibility for this program.

Role Description

Admin coordination

• Anchor all the procurement & toolkit Printing for Jharkhand.

• Anchor workshop and training support (logistic support in all districts) for Jharkhand.

• Processing timely office rent and utilities (electricity, water, internet, etc) payments.

• Manage local vehicles and hotels to ensure travel booking for Jharkhand (Road and Rail travel).

• Issue assets to employees as per the requirement (Camera, projector, tablets, Sound recorder)

• Oversee upkeep of the office premises and building. Regular cleaning and Maintaining office premises, Office maintenance, electricity, plumbing, and carpentry work, etc.

• Oversee Office day-to-day supplies and refreshments arranged.

• Maintain fixed assets & IT inventory. Maintenance of all IT-concerned devices Laptops, printers, photocopiers, Cameras, Projectors, Tablets.

• Support with inventory management, and inward/outward letters.

• Ensure the printed materials reach the location on time by coordinating with the Finance and Admin team

Support with bill settlement and reimbursement

• Supporting the Program Managers with bill reimbursement and settlement

• Collect and review all procurement, workshop/event, invoices, and supporting documents before submitting to Accounts for payment.

• Ensure all the payments and paperwork for billing are in place by coordinating with the finance and admin team for proper documentation

• Maintaining a database of consultants and translators, and other vendors

• Ensure consultant payments are made on time

• Coordinate the training venue and logistic requirements and bookings for capacity building workshops

• Ensure timely distribution of materials at field (Schools, ITI & Youth clubs)

Required skills and Experience:

• A graduate with Minimum 3 – 5 years of work experience, in NGO sector

• Strong communication skills in English both written and verbal. Knowledge of Hindi and other regional languages is a bonus

• Expert Microsoft Office Suite user

• good organisational skills

• Experience in office admin management

• Ability to work independently as well as collaboratively with other teams

• an appetite for working with a fast paced yet detail focused environment

Person specification

• You are a self learner and believe in technology as an enabler for learning.

• You are committed to building gender equity and inclusion in your work.

Job Location: Deoghar- Jharkhand

Reporting to: Accounts Manager

Know QUEST:

Website :http://www.questalliance.net/

Blog : https://thelearnerbyquest.wordpress.com

About the team and culture

Everyday is a Friday! – How we make our workplace fun

Quest Day – Our Bday celebrated with people we love, and there is food & music

What our partners & collaborators say? – see here

Annual All Staff Meet – From Goa, Kumarakom, Coorg & Bodh Gaya this is where all employees meet to celebrate their learning & relationships.

Watch our youtube playlists for more.

.

Sending your application:

The interested candidates are requested to fill Quest Alliance standard job application form, which is given here by February 20th. No C.Vs will be entertained. As we are planning to close the position ASAP we will begin the selection process early next week.

Women candidates are encouraged to apply!

Due to the enormity of applications received , Only shortlisted candidates will be contacted! We look forward to your application.

Requirements

Required skills and Experience:

• A graduate with Minimum 3 – 5 years of work experience, in NGO sector

• Strong communication skills in English both written and verbal. Knowledge of Hindi and other regional languages is a bonus

• Expert Microsoft Office Suite user

• good organisational skills

• Experience in office admin management

• Ability to work independently as well as collaboratively with other teams

• an appetite for working with a fast paced yet detail focused environment

Person specification

• You are a self learner and believe in technology as an enabler for learning.

• You are committed to building gender equity and inclusion in your work.